{"id":22559,"date":"2026-10-05T12:03:43","date_gmt":"2026-10-05T10:03:43","guid":{"rendered":"https:\/\/vortexcoworking.es\/?p=22559"},"modified":"2026-10-05T16:32:49","modified_gmt":"2026-10-05T14:32:49","slug":"spaces-flexibles-uncertain-times-coworking","status":"publish","type":"post","link":"https:\/\/vortexcoworking.es\/en\/spaces-flexibles-uncertain-times-coworking\/","title":{"rendered":"Flexible Spaces in Uncertain Times"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p><span style=\"color: #000000;\">[vc_row][vc_column][vc_column_text css=&#8221;&#8221;]<\/span><span style=\"color: #000000;\">Here&#8217;s a question for you: how many desks will your team need in two years?<\/span><\/p>\n<p data-path-to-node=\"4\"><span style=\"color: #000000;\">If you hesitated, you&#8217;re in good company. Many leaders don\u2019t know how much office space their company will need in two years. That isn&#8217;t a planning failure. It&#8217;s an honest read of the situation.<\/span><\/p>\n<p data-path-to-node=\"5\"><span style=\"color: #000000;\">In a recent <a style=\"color: #00ccff;\" href=\"https:\/\/www.cfo.com\/news\/execs-ai-coming-impact-office-space-censuswide-data-cfo-return-to-office-commercial-real-estate-\/826158\/?\">Censuswide <\/a>survey of 1,000 CEOs and CFOs in the US and UK, run for workspace provider IWG, 60% said AI has made it harder to predict how much office space they&#8217;ll need. Nearly three-quarters said they&#8217;re now less willing to sign long leases. And almost all of them are shifting real estate costs from fixed to variable.<\/span><\/p>\n<p data-path-to-node=\"6\"><span style=\"color: #000000;\">We get it. Nobody wants to sign a five-year lease for an office they might outgrow (or shrink out of) in eighteen months.<\/span><\/p>\n<p data-path-to-node=\"7\"><span style=\"color: #000000;\">So here&#8217;s our take, straight up: <strong>you don&#8217;t need to predict the future. You need a workspace that moves with you<\/strong>. A coworking space offers just the right amount of flexibility companies need during this time of uncertainty.<\/span><\/p>\n<h3 data-path-to-node=\"9\"><strong><span style=\"color: #000000;\">The forecasting problem<\/span><\/strong><\/h3>\n<p data-path-to-node=\"10\"><span style=\"color: #000000;\">Office leases have traditionally rewarded companies that could plan well. You estimate your headcount, sign for a number of years, and build around it.<\/span><\/p>\n<p data-path-to-node=\"11\"><span style=\"color: #000000;\">That works when the future is fairly predictable. Right now, it isn&#8217;t. <span style=\"color: #00ccff;\">i<a style=\"color: #00ccff;\" href=\"https:\/\/ir.cushmanwakefield.com\/news\/press-release-details\/2026\/Cushman--Wakefield-Report-AI-to-Add-330-Million-Square-Feet-of-CRE-Demand-Over-Next-Decade\/default.aspx\">Cushman &amp; Wakefield&#8217;s research on AI and real estate<\/a><\/span> makes a useful point: AI seems to widen the range of possible outcomes more than it changes the most likely one. The office is most sensitive to AI-driven change, given the concentration of high-wage, knowledge-based occupations and historically higher space intensity. Large employers may be letting leases expire and subleasing offices that have emptied out, while others are looking for smaller, flexible options.<\/span><\/p>\n<p data-path-to-node=\"12\"><span style=\"color: #000000;\">Attendance is also moving. CBRE&#8217;s 2026 <span style=\"color: #00ccff;\"><a style=\"color: #00ccff;\" href=\"https:\/\/www.cbre.com\/press-releases\/office-attendance-expectations-rise-faster-than-workplace-investment\">occupier survey<\/a><\/span> found that 89% of office-using organizations now require at least three days a week in the office, up from 78% a year earlier. Meanwhile, 23% said AI is already influencing their space planning, and another 30% expect it to within two years.<\/span><\/p>\n<p data-path-to-node=\"13\"><span style=\"color: #000000;\">When the range of outcomes gets wider, the value of being able to adjust goes up.<\/span><\/p>\n<h3 data-path-to-node=\"15\"><span style=\"color: #000000;\"><strong>What flexibility actually gives you<\/strong><\/span><\/h3>\n<ul data-path-to-node=\"16\">\n<li>\n<p data-path-to-node=\"16,0,0\"><span style=\"color: #000000;\"><strong>It limits the cost of being wrong.<\/strong> A long lease locks in today&#8217;s best guess. If the guess is off, you pay for it for years. Shorter or adjustable commitments cap how much a wrong guess can cost.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"16,1,0\"><span style=\"color: #000000;\"><strong>It keeps your costs in step with your business.<\/strong> Fixed costs stay the same when revenue dips. Variable costs move with you. That&#8217;s a big part of why finance teams are pushing in this direction.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"16,2,0\"><span style=\"color: #000000;\"><strong>It lets space follow how people actually work.<\/strong> Hybrid schedules, project teams, and seasonal peaks don&#8217;t fit neatly into a fixed number of desks. Flexible arrangements let you match space to real use rather than to a headcount on paper.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"16,3,0\"><span style=\"color: #000000;\"><strong>It speeds up decisions.<\/strong> Opening a new team, testing a new city, or trying a different working model is much easier when it doesn&#8217;t require a multi-year commitment first.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"16,4,0\"><span style=\"color: #000000;\"><strong>It keeps capital free.<\/strong> Fit-out costs, deposits, and long commitments tie up money that might be more useful elsewhere while things are uncertain.<\/span><\/p>\n<\/li>\n<\/ul>\n<h3 data-path-to-node=\"18\"><span style=\"color: #000000;\"><strong>The trade-offs<\/strong><\/span><\/h3>\n<p data-path-to-node=\"19\"><span style=\"color: #000000;\">Flexibility isn&#8217;t free, and it isn&#8217;t always the right answer.<\/span><\/p>\n<ul data-path-to-node=\"20\">\n<li>\n<p data-path-to-node=\"20,0,0\"><span style=\"color: #000000;\"><strong>Price per desk can be higher.<\/strong> You&#8217;re paying, in part, for the right to change your mind. If your needs are stable and predictable, a longer commitment can cost less over time.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"20,1,0\"><span style=\"color: #000000;\"><strong>You may have less control.<\/strong> Flexible space usually means less freedom to customize layout, branding, or build-out.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"20,2,0\"><span style=\"color: #000000;\"><strong>Stability has value too.<\/strong> Teams that work together every day often benefit from a fixed, dedicated place. Constant change can be disruptive in its own right.<\/span><\/p>\n<\/li>\n<\/ul>\n<p data-path-to-node=\"21\"><span style=\"color: #000000;\">The less confident you are, and the more expensive the mistake, the more flexibility is worth. The point isn&#8217;t that flexible always beats fixed. It&#8217;s that the balance between the two should reflect how uncertain your situation actually is.<\/span><\/p>\n<h3 data-path-to-node=\"23\"><span style=\"color: #000000;\">Building flexibility into your office strategy<\/span><\/h3>\n<p data-path-to-node=\"24\"><span style=\"color: #000000;\">You don&#8217;t have to choose between &#8220;all fixed&#8221; and &#8220;all flexible.&#8221; Some ways companies can combine the two at a coworking space, like Vortex:<\/span><\/p>\n<ul data-path-to-node=\"25\">\n<li>\n<p data-path-to-node=\"25,0,0\"><span style=\"color: #000000;\"><strong>A stable core plus a flexible layer.<\/strong> Commit to the space you&#8217;re confident you&#8217;ll use every day, and cover growth, peaks, and experiments with shorter-term arrangements.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"25,1,0\"><span style=\"color: #000000;\"><strong>Shorter terms or break options.<\/strong> Even in traditional leases, shorter durations or break clauses add adjustability.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"25,2,0\"><span style=\"color: #000000;\"><strong>Different formats for different needs.<\/strong> A private office for a team that needs one, dedicated desks for those who are in daily, and drop-in access for people who come in occasionally.<\/span><\/p>\n<\/li>\n<li>\n<p data-path-to-node=\"25,3,0\"><span style=\"color: #000000;\"><strong>Regular reviews.<\/strong> Revisit your space needs every few months rather than once every few years.<\/span><\/p>\n<\/li>\n<\/ul>\n<p data-path-to-node=\"26\"><span style=\"color: #000000;\">Coworking operators, Vortex among them, offer these formats (private offices, fixed desks, and flexible plans) on monthly or short-term terms, which is one practical way to put the ideas above into action.<\/span><\/p>\n<hr \/>\n<h3 data-path-to-node=\"28\"><span style=\"color: #000000;\"><strong>Three ways to work at Vortex<\/strong><\/span><\/h3>\n<p data-path-to-node=\"29\"><span style=\"color: #000000;\">We don&#8217;t believe in one-size-fits-all. Depending on where your team is right now, there&#8217;s a plan that fits.<\/span><\/p>\n<h4 data-path-to-node=\"30\"><span style=\"color: #000000;\"><strong>Private Office: your own door, your own culture<\/strong><\/span><\/h4>\n<p data-path-to-node=\"31\"><span style=\"color: #000000;\">Your team, your space, your rules. Our private offices come with ergonomic furniture, individual climate control, high-speed internet, with cleaning and maintenance included. No fit-out headaches, no chasing a landlord. You also get extended access for those late-night calls, monthly meeting room hours, and use of our shared spaces: kitchen, lounge areas, terrace, and phone booths.<\/span><\/p>\n<p data-path-to-node=\"32\"><span style=\"color: #000000;\">And the contract is flexible too. Choose annual, 6-month, or monthly, depending on how much certainty you have.<\/span><\/p>\n<ul data-path-to-node=\"33\">\n<li>\n<p data-path-to-node=\"33,0,0\"><span style=\"color: #000000;\"><strong>Great for:<\/strong> teams that want privacy and a place to call their own, without the weight of a traditional lease.<\/span><\/p>\n<\/li>\n<\/ul>\n<h4 data-path-to-node=\"34\"><span style=\"color: #000000;\"><strong>Fixed Plan: your desk, always waiting for you<\/strong><\/span><\/h4>\n<p data-path-to-node=\"35\"><span style=\"color: #000000;\">A dedicated desk in our shared area, where you can leave your things (and your screen). Same spot, every day, surrounded by a community that makes the workday better. Fix members get extended access and hours in our small meeting room every month.<\/span><\/p>\n<p data-path-to-node=\"36\"><span style=\"color: #000000;\">It&#8217;s a monthly plan, so you&#8217;re never locked in.<\/span><\/p>\n<ul data-path-to-node=\"37\">\n<li>\n<p data-path-to-node=\"37,0,0\"><span style=\"color: #000000;\"><b data-path-to-node=\"37,0,0\" data-index-in-node=\"0\">Great for:<\/b> small teams, remote employees who want a real workplace, employees that only want to drop in a few days a week, and anyone who likes a routine.<\/span><\/p>\n<\/li>\n<\/ul>\n<h4 data-path-to-node=\"38\"><span style=\"color: #000000;\"><strong>Flex Plan: pay for what you actually use<\/strong><\/span><\/h4>\n<p data-path-to-node=\"39\"><span style=\"color: #000000;\">Our Flex Plan gives you access to our Hotdesk area on weekdays, from 8h to 18h, with monthly meeting room hours included. It&#8217;s perfect if your team is hybrid and you&#8217;d rather not pay for desks that sit empty three days a week.<\/span><\/p>\n<ul data-path-to-node=\"40\">\n<li>\n<p data-path-to-node=\"40,0,0\"><span style=\"color: #000000;\"><strong>Great for<\/strong>: hybrid teams, freelancers, and companies still working out what &#8220;the office&#8221; looks like for them.<\/span><\/p>\n<\/li>\n<\/ul>\n<h3 data-path-to-node=\"42\"><span style=\"color: #000000;\"><strong>The best part? You can move between them<\/strong><\/span><\/h3>\n<p data-path-to-node=\"43\"><span style=\"color: #000000;\">For those not sure where to start, the key is flexibility. Companies can start with Flex while they&#8217;re figuring things out. Move to Fix desks as the team settles in. Step up to a private office when you&#8217;re ready. And if your team grows before a bigger office is available, you can add Flex or Fixed desks in the shared area to bridge the gap.<\/span><\/p>\n<p data-path-to-node=\"44\"><span style=\"color: #000000;\">That&#8217;s real security in uncertain times: not a promise to stay forever, but the freedom to adapt.<\/span><\/p>\n<p><span style=\"color: #000000;\"><!-- CAJA DE AUTOR\u00cdA OPTIMIZADA PARA GEO (E-E-A-T) --><\/span><\/p>\n<div style=\"background-color: #f9f9f9; padding: 20px; border-left: 4px solid #333333; margin-top: 30px;\">\n<p style=\"margin: 0; font-size: 0.9em; color: #666666;\"><strong>About the author:<\/strong><\/p>\n<p style=\"margin: 5px 0 0 0; font-size: 1.05em; line-height: 1.4;\"><strong>Pamela Mu\u00f1oz, <\/strong>PR Consultant at Vortex Coworking.<\/p>\n<\/div>\n<p><span style=\"font-family: inherit; font-size: inherit; font-style: inherit; font-variant-ligatures: inherit; font-variant-caps: inherit; font-weight: inherit;\">[\/vc_column_text][\/vc_column][\/vc_row]<\/span><\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text css=&#8221;&#8221;]Here&#8217;s a question for you: how many desks will your team need in two years? If you hesitated, you&#8217;re in good company. Many leaders don\u2019t know how much office space their company will need in two years. That isn&#8217;t a planning failure. It&#8217;s an honest read of the situation. In a recent Censuswide survey [&hellip;]<\/p>\n","protected":false},"author":18,"featured_media":20587,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[44],"tags":[],"class_list":["post-22559","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-about-valencia-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v25.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Flexible Spaces in Uncertain Times | Vortex<\/title>\n<meta name=\"description\" content=\"Don&#039;t know how much space you&#039;ll need? 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